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Trust 2015 AGM
Tuesday, 22 September 2015 00:00

AGM at memorial Hall Royal Wootton Bassett Sat 17th October

Members-1000
 
 
Close to 150 members of the Trust attended the Annual General Meeting where new Chairman, Roderick Bluh and the Chief Executive outlined an ambitious programme for the next 12 months.
 
Following presentations by Ken Oliver & Jock Mackenzie, Chris Coyle described a number of changes that were proposed to amend the management of the Trust. This was an ongoing process and the members would be consulted again in the new year as plans are implemented.
   
 
Pick-445

The formal business of the meeting was followed by a number of annual awards.  

John Laverick made a presentation for the Pick of the Branches.

The Branch with the largest percentage increase in membership.

This was won by MCC.

Branches-445
The Branch the highest recorded
 
volunteer hours was won by MCC Branch
JT RB-445
The Tony Davey Rose Bowl for the
 
most volunteer hours was taken by Chris Coyle
Boat Team-445
The largest increase in recorded hours was achieved
 
by the Dragonfly Boat Team
 
 
We look forward to seeing all members
 
again at the 2016 AGM, if not before!

Annual General Meeting 17th October 2015

10.00am Visits and Displays, 2.00pm AGM

Wootton Bassett Branch is hosting this year's AGM of the Wilts & Berks Canal Trust, at Memorial Hall, Royal Wootton Bassett, Wilts, SN4 8EN. Everyone is welcome to hear about all the exciting developments concerning the restoration of the Wilts & Berks Canal. Car parking is available.
 

The  Annual Report for the Trust:-               PDF FileAnnual Report 2014 - 2015

The  Annual Financial Report for the Trust:-  PDF FileAnnual Report and Accounts for the Financial Year ended 31 March 2015

 

Programme

10:00am Arrivals and refreshments. Slideshow displays will be presented during the morning.

10:30am Minibus available to the local canal sites; Templars Firs to Chaddington and Studley Grange to be confirmed.

12:30pm Lunch.

2:00pm AGM commences at the Main Hall, followed by the Open Forum.

4:00pm Close.

Meal Selections: Pay on the day arrangement is in place for 65 meals on a first-come-first-served

Shepherd’s Pie 

Chicken Curry & Rice 

Vegetable Chilli con Carne & Rice 

WILTS & BERKS CANAL TRUST

FORMAL NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that the twenty seventh Annual General Meeting of the Wilts & Berks Canal Trust (company number 2267719) will take place at:
Wootton Bassett Memorial Hall, Station Rd, Royal Wootton Bassett, Swindon SN4 8EN, (Grid Ref Explorer 169 SU 069824) on Saturday, 17th October 2015 at 2.00 pm.

AGENDA

ORDINARY BUSINESS

1. To receive any apologies for absence.

2. To approve the Minutes of the twenty sixth AGM held on 18th October 2014 and to consider any matters arising.

3. To approve the Directors' Annual Report for the year ended 31st March 2015.

4. To approve the Trust's accounts for the year ended 31st March 2015.

5. To elect Members to Council:
a. In accordance with Articles 41 and 42 of the Articles of Association Ray Aldridge, Chris Coyle, Brian Stovold and Jenny Stratton retire from Council in rotation. All offer themselves for re-election.
b. In accordance with Article 36 of the Articles of Association Roderick BLUH offers himself for re-election having been co-opted by Council since the last AGM.
c. In accordance with Article 44 any other nominations to Council should be notified to the Company Secretary at the Trust's offices at Spittleborough House, Swindon Road, Wootton Bassett SN4 8ET in writing to arrive no later than Friday 11th September 2015, in order to enable the Trust to inform members of nominations. Nominations should be signed by the Proposer and by the person nominated, both of whom must be full members of the Trust. A pen picture of the nominee and his/her interests and ideas towards the furtherance of the Trust's aims should be included, and this will be made available at the meeting for the benefit of Members during voting. [Note: to facilitate running of the meeting a form for the nomination of directors is obtainable from the Company Secretary.]

6. To approve the reappointment of Messrs Morris Owen as accountants of the Trust at a remuneration to be determined by Council.

 

SPECIAL BUSINESS

7. The following changes to the Memorandum and Articles of Association are proposed.

Motion 1. To amend the current Memorandum and Articles of Association throughout to refer to the 'Board of Trustees' instead of 'Council of Management'.

Explanatory Note: This is a consequence of the proposal to re-organise the structure of the Trust to separate the governance functions of the Board of Trustees from the executive functions to be managed by an Executive Committee of the Board of Trustees.

Motion 2. To amend Clause 3 of the Articles of Association as follows by deleting the underlined text:
3. The subscribers to the Memorandum of Association and such other persons as the Board shall admit to membership in accordance with the Articles shall be members of the Association. No person shall be admitted as a member of the Association unless he is approved by the Council. Every person who wishes to become a member shall deliver to the Association an application for membership in such form as the Board requires executed by him. In no case shall the Board be obliged to give any reason for the rejection of an application.

Explanatory Note: Currently new members have to be approved by Council. As membership grows this is becoming cumbersome, and members of Council do not have sufficient knowledge of individual applicants to make an informed judgement. The Articles already contain powers in clause 5 to discontinue membership and expel members, if there is need.

Motion 3. To amend clauses 30 and 31 by insertion of 'Administrative'
before 'Office'

Explanatory Note: This is referring to the Office of the Trust at which notices of proxies for general meetings and other notices may be lodged. The change is to allow notices to be given to the normal main Administrative Office (as defined) rather than the Registered Office.

Motion 4. To amend clause 33 to reduce the maximum number of Trustees from the current thirty to fifteen.

33. The Board shall consist of ordinary members and nominee members and until otherwise determined by a General Meeting, the total number of the members of the Board shall not be less than six nor more than  fifteen.

Explanatory Note: The maximum number of members of the Council of Management was high, to allow for the many portfolios and functions included in the Council of Management when it covered both Governance and executive roles. Such a high number will not be necessary following the proposed split of these functions.

Motion 5. To amend clause 34 to allow the Association to invite representatives of Canal and River Trust and the Wiltshire Swindon and Oxfordshire Canal Partnership to nominate representatives as Trustees by inserting the text in italics.

34. (b) The nominee members shall be such persons appointed each year by the Nominating Bodies specified hereunder or determined from time to time by General Meeting. Each Nominating Body shall nominate one person who need not be a member of the Association to be its nominee. The first Nominating Body shall be The Inland Waterways Association. The second and third Nominating Bodies shall be Canal and River Trust and the Wiltshire Swindon and Oxfordshire Canal Partnership.

Explanatory Note: From its beginning the Trust has had the power to invite other organisation to nominate a representative to the Council of Management / Board of Trustees. The Trust wishes to deepen its connections with and benefit from the experience of Canal and River Trust and the Wiltshire Swindon and Oxfordshire Canal Partnership by inviting them to nominate a representative.

Motion 6. To amend clause 55 to allow non-Trustees to participate in sub-committees set up by the Board of Trustees by inserting the text in italics.
55. The Board may delegate any of its powers to committees consisting of such members of the Board and other members of the Association as it thinks fit, and any committee so formed shall, in the exercise of the powers so delegated, conform to any regulations imposed on it by the Board. The meetings and proceedings of any such committee shall be governed by the provisions of the Articles for regulating the meetings and proceedings of the Board so far as applicable and so far as the same shall not be superseded by any regulations made by the Board.

Explanatory Note: As currently drafted sub-committees can consist only of Trustees; the amendment is to allow other Trust members to participate. The committees remain subject to Board control, and membership has to be approved by the Board.

Motion 7. To amend clause 67 to confirm the current position, that the members of the Trust do not require an audit to be carried out, by inserting the text in italics.

67 In accordance with the provisions of the Act once at least in every year the accounts of the Association shall be examined and the correctness of the income and expenditure account and balance sheet ascertained by one or more properly qualified Auditor or Auditors. As provided in the Act the Association may claim exemption from the requirement to carry out an audit unless the members in General Meeting resolve that an audit should be carried out.

Explanatory Note: The Companies Act allows the vast majority of small companies to claim exemption from the requirement for a full, formal audit, on the grounds of excessive cost. The Trust has for many years claimed this exemption, but every year commissions a review of its accounts by independent accountants. The amendment formalises this position.

8. Any Other Business.

By order of Council

C D Coyle
Company Secretary.

NOTES:

1. As a member of the Trust you are invited to attend the AGM. A member entitled to be present and vote at the AGM may appoint a proxy to attend, speak and vote on his or her behalf in the event of a poll being demanded on a resolution or a ballot being held for the elections to Council. A proxy MUST be a member of the Trust. An instrument of proxy may be obtained from the Company Secretary, to whom it must be returned not later than forty-eight hours before the start of the meeting.

2. A Member may propose a resolution at the meeting. Such a resolution will be Special Business, requiring a majority of 75% of the votes cast at the meeting. To assist in the orderly conduct of the meeting it would be helpful if members (or their duly appointed proxy) wishing to propose a resolution would indicate their intention to do so by informing the Company Secretary either in advance of the meeting or at the venue on the day of the meeting.

3. After the formal business of the AGM there will be an Open Forum Session at which members may put questions from the floor to the Directors on any matter relating to the canal or the Trust's activities.